Mountains into Molehills: Consolidating Invoicing Shrinks Your Problems Down to Size

Paperwork. Invoices. Folios. Documents. Files. Forms. Reports.

Whatever you call them, we all know they can be a hassle to deal with.

Here’s an example on the simpler end of the spectrum: a travel manager books one room, for one crew member, for one night, at one hotel for a small project. Following the stay, our travel manager in question receives one invoice, enters the information, and moves on to the next task.

If only things were always so simple.

With multiple individual bookings, your finance team now has the potential issues of:

• Multiple hotel vendors with direct bill and credit card expenses to reconcile
• Duplicate bookings, crews not checking out, and no-show fees
• Lack of visibility on expense tracking for crew travel
• Tracking down costs for month-end accruals and customer chargebacks

By consolidating multiple stays from various properties into a single invoice, LodgeLink can substantially reduce the number of invoices your company needs to handle, making your process more efficient and hassle-free.

How much more efficient? From the 11,000 invoices that same LodgeLink customer reported receiving, they were able to reduce that number to just 600 – a reduction of 95% - by becoming a LodgeLink customer.

To put such a reduction into perspective, that same 917 hours spent reconciling invoices every year would be cut to just 50 hours. Put into dollars and cents, the $27,000 spent prior to working with LodgeLink would be shrunk down to a much more palatable $1,500.

By consolidating your stays into one comprehensive invoice, we dramatically reduce the paperwork cluttering your desk, and impacting your bottom line. Imagine the freedom of managing fewer invoices, giving you back the time and resources to focus on what's truly important for your business. 

However, the advantages of using LodgeLink aren't confined to reducing the number of invoices coming across your desk. Offering a comprehensive suite of tools for booking accommodations, managing reservations, and controlling costs, LodgeLink not only saves time but also significantly reduces the financial strain on businesses. 

From securing negotiated rates with a vast network of accommodations to providing advanced search filters for finding the perfect lodging solutions, our platform ensures that managing crew travel is no longer a complex puzzle but a smooth journey toward operational excellence. 

LodgeLink is not just a service; we're your partner in redefining efficiency and cutting costs in a tangible, impactful way.