For Donny of Vision Well Services, workforce travel was a constant battle with inconsistency.
“It was hit and miss with hotel stays,” he said, describing how finding reliable, affordable accommodations for crews was time-consuming and unpredictable.
In an industry where crews need to be well-rested and ready for work, dealing with last-minute changes or subpar accommodations can be a significant problem.
Ashley, the Travel Manager at Q-Line Trucking, echoed these frustrations, especially when it came to some of the details and paperwork involved with booking travel.
“Third party authorization forms all the time, finding a manager’s card, and getting everything signed is a huge waste of time,” she explained.
For Ashley, this added layer of paperwork slowed down the entire process, leading to unnecessary delays.
The experience was no better for Sandy of Subcool Mechanical Inc., who found the whole process of booking workforce accommodations to be “time consuming and frustrating.”
For Sandy, calling every hotel in town to check availability and prices was an exhausting task, especially when last-minute changes or cancellations threw a wrench into the carefully laid plans. Like many others managing workforce travel, Sandy needed a solution that could simplify the booking process, provide reliable accommodations, and save time.
Simplified Workforce Booking & Management
LodgeLink’s workforce booking platform eliminates the need for manually contacting hotels by offering a vast network of hotels and lodges tailored for workforce crews.
With advanced search filters, travel managers can search by specific needs like crew size, large truck parking, or even after-hours meal service. This ensures that whether you’re booking for a group of five or 65, you can find and reserve appropriate accommodations in just a few clicks.
Last-Minute Flexibility and Easy Booking Management
One of the key frustrations voiced by all three customers was the time spent making last-minute changes or dealing with complicated check-ins.
LodgeLink’s platform allows you to easily manage reservations, make changes on the go, and even upload a crew list to assign guests to rooms quickly. For companies like Q-Line Trucking, this meant drivers could check into rooms without needing a credit card or third-party authorization form.
Simplified Payment and Invoicing
The administrative burden of workforce travel doesn’t stop at booking—it extends to payment reconciliation as well.
LodgeLink consolidates multiple stays from multiple properties into a single, easy-to-understand invoice. With features like Payment IDs and Tracking Codes, you can mirror cost centers, GL codes, and project budgets seamlessly.
Real-Time Reporting & Cost Control
For Sandy, being able to control costs and reduce time spent searching for availability was key.
LodgeLink’s platform offers customizable reporting tools that allow travel managers to see past and future bookings, analyze expenses, and share insights with the team. The ability to export detailed cost breakdowns ensures that your projects stay on budget, providing real-time visibility into where the money is going.
Text 24/7 Customer Support
LodgeLink’s 24/7 customer support ensures that no matter when or where your crew is travelling, help is always available.
Whether you need assistance with last-minute bookings, unexpected cancellations, or payment issues, LodgeLink’s dedicated support team is there to resolve problems quickly and efficiently.
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